1. Sending out the Call to Convention in advance of the annual Convention of the Convocation of Episcopal Churches in Europe. The Secretary contacts all the congregations in the Convocation in order to draw up a list of the voting lay and clerical delegates, non-voting delegates from mission congregations, canonically resident clergy, clergy licensed to serve in the Convocation, Convocation staff, observers from the Church of England Diocese in Europe, clergy spouses and any visitors authorized to attend Convention.
2. He/she receives and verifies the proper form of resolutions submitted in advance of Convention, and assists the Nominating Committee by receiving and editing biographies submitted for positions open for election.
3. The Secretary also verifies the accuracy of the Journal from the previous Convention before it is sent to delegates, and assists the Bishop, as needed, in assembling the Delegates’ Packet.
4. The Secretary ensures that the Committee on Privilege receives a list of Convention participants allowed seat and voice, but not vote.

1. The Secretary ascertains a quorum
2. Calls the roll if requested by the Bishop as Chair.
3. Verifies the eligibility of delegates to vote if necessary.
4. Assists the Bishop in any tasks requested. The Secretary may be asked to take minutes of proceedings.

The Council of Advice is a canonical committee that advises the Bishop in Charge in carrying out those responsibilities in the Convocation. 

The Convocation’s canons call specifically for a “Council of Advice” to be elected at the Convocation’s annual Convention. The Council consists of four clergy canonically resident in the Convocation and four laity who are active members of one of the Convocation’s parishes or missions. Both clergy and laity are elected for a two-year term, or for the remainder of a resigned member’s two-year term. Council members are eligible for one re-election. Members must first stand down for at least one year before seeking re-election. At the first meeting of a new Council, the members elect a Council President, Vice President, and the Council’s Recording Secretary.

The Council every month except August, mostly by Zoom.  The exceptions to that are when there is a Heads of Ministry meeting (normally 2x a year) and Convention, at which times the meetings are in-person.  Meetings are usually 1.5 to 2 hours long and scheduled according to the availability of most Council members.

The General Convention is the highest governing body of the Episcopal Church. Every three years, the General Convention of the Episcopal Church convenes for approximately one week, in a city in the United States. There are sometimes additional meetings in advance of the Convention, which some deputies are asked to attend. 
 
The 82nd General Convention will be held July 3 – 8, 2027, in Phoenix, Arizona USA. 
 
Each diocese (as well as the Convocation of Episcopal Churches in Europe) is entitled to send as many as four lay and four clerical deputies to General Convention. The deputies and alternate deputies are elected at least one year in advance of General Convention.
 
In the Convocation, we elect four deputies in each order, and one alternate in each order, as determined by voting rank. These persons are sent to General Convention at Convocation expense. The additional persons elected as alternate deputies are kept “in reserve” in the event that one of the deputies (or alternates) is unable to attend the General Convention. Since our Convention meets in autumn, we must elect our deputies about 20 months in advance of General Convention. 
 
Deputies are expected to be able to attend the entire General Convention in person and to participate in various Zoom meetings of legislative committees in the six months before the Convention.